Information Letter to Parents

I hope you have had a good summer break. At the end of the Summer term I wrote to all parents with details of our return to school plans in September. This letter serves as a reminder of our plans alongside additional information based on latest guidance.

Start of term

Tuesday 1st September: INSET Day for staff only

Wednesday 2nd, Thursday 3rd September: Year 7 transition days and Y7 parent afternoons

Friday 4th September:Y7, Y8 and Y11 - dedicated assemblies for Y8 and Y11

Monday 7th September:All year groups – dedicated assemblies for Y9 and Y10

Year Group Bubbles and School Timings

When students return they will be in year group bubbles. We will be restricting movement around the school at certain times and managing lesson transitions carefully within their year group. The outside space has been divided into different sections for different year groups to meet and to be collected at the start and end of lessons. Lunch time access will be organised by year group; further information will be shared with students at the beginning of term. We will be adopting our new timings when we return to school starting at 8:30 and finishing at 3pm.

Transport to and from Churchmead

A number of our students either walk or cycle to school. Students should follow social distancing rules on their way to and from school. If students are being driven to school, please would parents stay in the car as they drop off along the parent lane at the front of the school grounds.

For those coming on public transport face masks must be worn. Students from different year groups can share buses but must sit with students from their own year group.


We will return to our normal uniform in September; this will include ties and blazers. On days students have PE they will need to wear their school PE kit. The PE department will be going through expectations on this at the start of term. Y7 students will be able to purchase a school tie (£3.50) at the school gate as they arrive.

I am aware several students have experimented with hair colourings over the lockdown period. Please can you ensure that hair colour returns to a natural shade and jewellery is not worn as per our uniform guidelines.


Government guidance continues to indicate facemasks are not required in schools. However, students and staff have the option to wear facemasks if they choose to.


Students should not be sharing equipment. Please make sure that students have all they need for school. Specialist equipment used in school (e.g. in Technology, Science or PE) will be treated as per the guidelines to prevent the spread of coronavirus.

Breaks, Lunchtimes and Toilets 

Year group bubbles will have their own areas of school and the field for lining up between lessons and during break and lunch times. They will need to stay in these zones. Toilets have been dedicated to particular year groups.

Churchmead Staff

It is important that staff keep two metres from students and students keep two metres from staff. While there are times when this will be difficult please can we ensure that students understand their responsibility. There may be a few staff exceptions to this rule. For example, some Learning Support Assistants, who look after specific students, may be part of the Year Group Bubbles.


Students will be expected to hand sanitise as they enter and leave the classrooms. They will need to listen to their teachers to learn the expected routines on entering, exiting and moving around each room.

Extra Curricular Activities

When we open in September we will be offering catch-up programmes rather than the normal extracurricular clubs and activities. Initially our catch-up programmes will be for Year 11 students preparing for their Pre-Public Exams in November. As term progresses we will look to begin our usual clubs depending on the latest advice.

New Cashless System

Information regarding the new cashless system was sent out in July reminding you that all food must be prepaid using your ParentPay account.  Please ensure that you have activate your account before the start of term.  Year 7 students will receive a verification letter with a username and password on the first day of term so will not be setup until the following week.

Enhanced Cleaning

We have increased our site team staffing to ensure that that communal areas and toilets are cleaned regularly throughout the day. However, with all staff and students returning it is important that we all take responsibility for our own hygiene.

Washing Hands

We are now all very familiar with the need to wash our hands regularly. This is again emphasised in the new guidance. We will have sinks, soap and hand sanitiser around site. Please encourage students to maintain high hygiene standards. Likewise, we are all familiar with the ‘Catch it, kill it, bin it’ slogan. Please encourage students to follow this guidance.

Students Exhibiting Symptoms

If students have symptoms, do not send them to school but please keep them at home and seek NHS advice. Should a student exhibit symptom in school they will be isolated and parents and carers will be asked to collect their child.

Potential Positive Covid Cases

Should we have positive cases we would follow the Government guidance and Royal Borough of Windsor and Maidenhead’s advised actions. If one student or staff member tested positive, we would use the Government’s Test and Trace process. Should we have more than one positive case this is classed as an ‘outbreak’ and we would be advised by RBWM and Public Health as to the next steps, in all likelihood isolating specific groups of students and staff.

Educational Provision in the case of a Local Lockdown

As we have seen in other areas of the country there remains the potential for a school or local area lockdown. Should this be the case and a group of students need to isolate we would provide online learning which would be a mixture of recorded lessons, set work and online tutorials.


Some students who may have fallen behind will require extra support as we return to school. We have planned for this and will be using class-based work and assessments to identify students we feel may benefit from additional assistance. Details of this will be circulated in September.

We are looking forward to welcoming back all our students in September. I want to reassure you that we have taken all the necessary steps to ensure that we are able to return to school following the very latest guidance. It is important that all members of our community take responsibility in following this guidance to hopefully keep each other safe and well.

Chris Tomes